Accounts Payable

• Electronic notepad can help to replace the volumes of notes found in most companies and it provides a central, accessible database.

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• A vendor profile system allowing hundreds of notations to be accumulated and stored by vendor, to contain details of purchasing activity, delivery details

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• Cash requirements for any selectable future period.

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• A vendor record accumulation, and display on an instant inquiry, of performance statistics for the last two years.

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• The priority scheduling of payments whereby invoices can be automatically scheduled for payment based on one or more criteria: take advantage of discounts, avoid interest charges, quick payment status invoices, and the actual date payment is due.

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• Electronic notepad can help to replace the volumes of notes found in most companies and it provides a central, accessible database.

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• An A/P control file storing comprehensive information including currency exchange rates, G/L account numbers, etc. for multiple companies.

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• A vendor record containing key information used in the automatic inventory replenishment calculations, including minimum P.O. value, minimum P.O. weight, minimum P.O. units, Minimum P/O cubics, the review cycle for this vender in weeks or months and the date of the next review.

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• Smooth, automatic handling of foreign exchange transactions with appropriate conversions into Canadian funds for inquiry, reporting, comparison purposes, and the capturing of cost variances and expensing to the General Ledger.

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• Posting of an invoice to any G/L period, and the option to expense to multiple periods and years.

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• Flexibility to handle miscellaneous vendors, vendor terms and discounts, manually written cheques, cheque approval value, and cheque reconciliation.

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• All transactions - invoices, credit memos, cheques, etc., can be collected in a history file for as long as required on disk for instant audit on a workstation or printer.

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• All transactions - invoices, credit memos, cheques, etc., can be collected in a history file for as long as required on disk for instant audit on a workstation or printer.

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• The option for a "Hold" status to be placed on a vendor or an invoice resulting in no cheque being issued until the status is resolved.

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• The option for a "Hold" status to be placed on a vendor or an invoice resulting in no cheque being issued until the status is resolved.​